Information for Authors including editorial standards for the preparation of manuscripts
Submission | Permissions | Article categories and manuscripts format | Figures | Submitting revisions | After acceptance | Contact information | Authorship responsibility - Financial disclosure- Copyright Transfer Form
Acta Otorhinolaryngologica Italica first appeared as "Annali di Laringologia Otologia e Faringologia" and was founded in 1901 by Giulio Masini. It is the official publication of the Italian Hospital Otology Association (A.O.O.I.) and, since 1976, also of the Società Italiana di Otorinolaringologia e Chirurgia Cervico-Facciale (S.I.O.Ch.C.-F.). The journal publishes original articles (clinical trials, cohort studies, case-control studies, cross-sectional surveys, and diagnostic test assessments) of interest in the field of otorhinolaryngology as well as case reports (unique, highly relevant and educationally valuable cases), case series, clinical techniques and technology (a short report of unique or original methods for surgical techniques, medical management or new devices or technology), editorials (including editorial guests - special contribution) and letters to the editors. Articles concerning scientific investigations and well prepared systematic reviews (including meta-analyses) on themes related to basic science, clinical otorhinolaryngology and head and neck surgery have high priority. The journal also publishes the official proceedings of the Italian Society, special columns and a calendar of events.
Manuscripts must be prepared in accordance with the "Uniform Requirements for Manuscripts Submitted to Biomedical Journals" developed by the international committee of medical journal editors (http://www.icmje.org). Texts must be original and should not be presented simultaneously to more than one journal.
All scientific papers are published in English (British spelling and grammar) with English and Italian titles, abstracts and key words. The text will be submitted to English language review by the publisher at no costs to the Authors. The Editor reserves the right to refuse any article not written in an appropriate English style. (The editorial staff will assist, if requested, all foreign Authors in the Italian translation of titles, key words and abstracts).
Only papers strictly adhering to the editorial instructions outlined herein will be considered for publication. Acceptance is upon the critical assessment by experts in the field (Reviewers), the introduction of any changes requested and the final decision of the Editor-in-Chief.
All manuscript and editorial communications should be sent online via the Editorial Manager. Please log on to the website http://actaitalica.it and follow the onscreen instructions for submission.
Before you prepare your manuscript, download the "template" at “http://www.actaitalica.it” and use that as a starting point for your manuscript. If you already had prepared your paper, please use 'copy - paste special - unformatted text' to enter your text in the "template". Please prepare a complete manuscript in the Word "template" and save it in .doc(x). Upload all figures in seperate files. Further instructions are available on the "template".
First-time users are required to register themselves before making submissions. Paper copies of manuscripts will not be accepted. First submission should include (Checklist):
- Cover letter (You should upload your cover letter at the "Comments for the editors" section of the online submission process).
- Permission form (Authorship responsibility - Financial disclosure- Copyright Transfer Form).
- Main Text: manuscript including title page, abstract, text, acknowledgments, references, tables and legends for figures.
After submission, you will receive a confirmation of receipt of your manuscript via e-mail. You can also log into the website and check the status of your manuscript. The editorial staff will inform you via e-mail once a decision has been made.
Permissions. Authorship responsibility - Financial disclosure- Copyright Transfer Form should be completed and signed by the Corresponding Author who accepts direct responsibility for the manuscript in agreement with all authors. It is not the role of editors to make authorship/contributorship decisions or to arbitrate conflicts related to authorship. The signed form can be electronically uploaded by editorial manager. Signatures can be submitted on multiple forms if Authors are not at the same institution. Accepted papers will not be sent for publication until this form has been completed and submitted. The journal holds literary rights to printed articles. The Authors are solely responsible for the contents of the article and for the statements made in their paper, and must specify that consent has been obtained from patients taking part in the investigations - or, in the case of paediatric patients, the guardian/s - and for the reproduction of any photographs. Written permission from the Authors to reproduce any material with copyright elsewhere must be obtained prior to submission. Authors must state that the material submitted has not been previously published, and is not under consideration (in whole or in part) elsewhere, and that it conforms with regulations currently in force regarding research ethics. For studies performed on laboratory animals, the Authors must state that the relevant national laws or institutional guidelines have been adhered to. If an experiment on humans is described, a statement must be included that the work was performed in accordance with the principles of the 1983 Declaration of Helsinki. In this case, the research should have the approval of the relevant local ethical review body and such approval must be explicitly mentioned in the manuscript. Authors must state any information that may be perceived as potential conflict of interest. They should declare whether they have obtained other forms of personal or institutional financing - or if they are under contract - from Companies manufacturing products mentioned in the article. This declaration will be treated by the Editor as confidential while the paper is under review, and will not be made known to Reviewers. Accepted articles must include a declaration stating the source and nature of financing.
Acta otorhinolaryngologica Italica publishes the types of articles defined below. When submitting your manuscript, please follow the instructions relevant to the applicable article category. Your manuscript will be returned to you if it does not meet these criteria.
Original Articles. Original articles are full-length original report of clinical or basic science data, which has not yet been published, that cover topics in all areas of interest of otorhinolaryngology and that represent advanced information and a new contribution to biomedical literature. Article types include, but are not limited to: clinical trials, cohort studies, case-control studies, cross-sectional surveys, and diagnostic test assessments. An emphasis is given for higher levels of evidence. Both adult and pediatric problems are included.
Text should be arranged as follows: title page, abstract, key words, main text (introduction, methods, results, discussion, conclusion), acknowledgments, references, tables (no more of 5), and figure legends. Text should not exceed 40.000 characters including spaces. Pages should be numbered, beginning with the title page without initiate every section on a separate page. All main text, with wide (2,5 cm) margins, must be double spaced throughout and typed in a 12 point font. Figures should be limited in Number of 5. Please note:
- Please insert line numbers (1, 2, 3, and so forth) in the left margin of your manuscript. (Line numbering can be added from the Page Setup or Format menu of word processing programs). The line numbering should be continuous throughout the entire manuscript, from the title page through final page (i.e., do not begin numbering from 1 again at the top of each page).
- The title page should contain: (1) A concise and informative title (both English and Italian). (Subtitles should be avoided). (2) Running title not exceeding 100 characters including spaces. (3)The Authors' names and surnames (the first name is indicated by an initial placed before the surname). The numbers of Authors should be commensurate with the complexity of the submitted material. (4) Name and address of the Institute or Institutes where the work was carried out; If the Authors are affiliated with different Institutes, the first Author and any others from the same Institute should be indicated with 1, the names of the Authors from another Institute with 2, and so on. (5) Name (written in full), surname and address of the corresponding Author, including telephone, fax numbers and e-mail address, to whom requests for reprints are to be addressed. (6) Key words (both Italian and English).
- The abstract (no longer than 300-400 word) in English and Italian should be clear and concise. The abstract should be unstructured (without headings). It should include an outline of the problem, method of study, results and significance of the research.
- Please use Microsoft Word™ preferably, saving files in .doc or .RTF format. Any other programme can be used, including open source programmes: please always save files in .RTF format. Do not use, under any circumstances, graphical layout programmes such as Publisher™, Pagemaker™, Quark X-press™, Adobe Indesign™. Do not format the text in any way (avoid styles, borders, shading...); use only character styles such as italics, bold, underlined. Do not send the text in PDF. Notes to the text, indicated by asterisks or similar symbols, should appear at the bottom of the relevant page. Mathematical terms and formulae, abbreviations, and units of measure should conform to the standards set out in Science 1954;120:1078. Define acronyms at first mention in the text. Drugs should be referred to by their chemical name; the commercial name should be used only when absolutely unavoidable (capitalizing the first letter of the product name and giving the name of the pharmaceutical firm manufacturing the drug, town and country). In the text and legend of the tables, Authors must use, in the exact order, the following symbols: *, , , ¶, **, , ...
- Acknowledgements and mention of any grants or other forms of financial support should appear at the end of the paper, before the list of references.
- References should be limited to the most essential and relevant references, identified in the text with numerals in brackets and listed at the end of the manuscript in the order in which they are cited. The format of the references listed should conform with the examples provided in N Engl J Med 1997;336:309-15. For papers with more than three authors only the first three Authors must be indicated, followed by et al. Abbreviate Journals names as in Index Medicus. Examples of the correct format for citation of references: Journal article (Chiesa A, Maroldi R, Perugini S et al. Il ruolo della tomografia assiale computerizzata nella patologia rinosinusale. Acta Otorhinolaryngol Ital 1981;1:173-94); Books (Smith DW. Recognizable patterns of human malformation. Third Edition. Philadelphia: WB Saunders Co.; 1982). Chapters from books or material from conference proceedings (Krmpotic-Nemanic J, Kostovis I, Rudan P. Aging changes of the form and infrastructure of the external nose and its importance in rhinoplasty. In: Conly J, Dickinson JT, editors. Plastic and reconstructive surgery of the face and neck. New York, NY: Grune and Stratton; 1972. p. 84.)
- Tables should be limited in number of 5. The same data should not be presented twice, both in the text and tables. Typewritten one to a page, and numbered consecutively with Roman numerals. Each table should have above a brief title and be self-explanatory. Table should be supplement the material in the text rather than duplicate. Insert any notes below. Explain all the abbreviation.
- Figure legends should allow the reader to understand the figures without reference to the text. All symbols used in figures should be explained. Do not use a separate sheet for each legend.
Systematic review (including meta-analysis): manuscripts should review topics of contemporary interest and importance. Review ideally should address controversial issues by expressing all different points of view. Critical assessments of literature and data sources on important clinical topics in otolaryngology-head and neck surgery or on basic research are required. The review should be comprehensive and authoritative as reflected by a contemporary bibliography. Reviews must not exceed a total of 50000 characters including space, (including references, figure legends or table legends). The review should not exceed 100 references. Authors are also required to include no more than 10 images (figures and/or tables).
The components of a review article are: (a) title page, including the manuscript title and all authors' full names, academic degrees, institutional affiliations, and locations, designing the corresponding author. (b) an unstructured Abstract (without headings) no longer of 300 words. (b) Introduction that should outline explicitly the clinical problem and rationale for conducting the review. (c) Review articles should not require a Materials/Methods or Results section. Furthermore we recommend, particularly for meta-analyses a Methods section that specifies the information sources and search strategy, inclusion and exclusion criteria, and potential biases in the review process, and a Results section that describes study selection and characteristics and statistical methods for summarizing data. (d) Discussion should interprets results in light of the total available evidence. (e) Conclusion to summarize key findings.
Editorials: express opinions on current topics of interest. They are nearly always solicited by the Editor or by the members of editorial board, although unsolicited editorials may occasionally be considered. Editorial may provide commentary on an article in the issue of the Journal in which they appear or published elsewhere. Editorials are limited to 8000 characters including spaces with at least 10 references. They may include 1-2 figure or table. Should have no more than 2 authors.
Letters to the Editor: should be directed to the Editor regarding published material or information of timely interest and particularly if controversy exists. It should be brief not exceed 8000 characters including spaces. with no more of 10 references, and only 1 figure and/or table. If the letter is related to a previously published article on Acta Italica Otorhinolaryngologica, it must be submitted within 6 months of publication. Letters commenting on papers are sent to the authors of those papers for a response.
Clinical Techniques and Technology: a short report on innovative solutions to clinical problems by unique methods: a) surgical techniques or medical management; b) new devices or technology. The manuscripts cannot be only theoretical but must include clinical data on 3 or more subjects. Submissions must have a title page, an unstructured abstract and key words. Manuscript length: no more than 15000 characters including spaces, 5 references, and a total of 5 original and quality illustrations (figures and/or tables). Manuscript should must conform to the following format: a) Introduction b) description of the clinical techniques or technology c) Discussion that should clearly indicate how the reported work fits with the current body of world literature.
Case Reports and Case series. Description of one or several patients with unique or unusual clinical situations. Please note that a "Low priority" will be assigned progressively to case reports and series. The key to an acceptable Case Report or series is the identification of a clinical wisdom that could benefit future patients. Manuscripts should be concise and focused on one topic of an educationally valuable case or series. Text should be conform to the following format: a) Title page b) Abstract and key words c) Introduction d) Description of the clinical case or cases c) Discussion that should clearly indicate how the reported work fits with the current body of world literature. Text length: no more than 10000 characters including spaces with 10-15 references, and no more of 5 images (figures and/or tables). Should have no more than four authors.
Figures. All figures must be mentioned in the text and numbered consecutively with Arabic numerals. Upload figures in separate files from text and tables. Do not insert figures in the main document. Remove any information that can identify a patient. Software and format: preferably send images in .TIFF or .JPEG format, resolution at least 300 dpi (100 x 150 mm). Insert an extension that identifies the file format (example: .TIFF; .JPEG). If possible avoid .PPT (PowerPointTM files) and .DOC (images included in .DOC files). Black and white illustrations will be published without charge. Authors will be charged for color illustrations in print. The Publisher will provide, upon request, an estimate of the cost of color artwork.
Submitting revisions: if the Authors are invited to submit a revised paper, they should re- submit it by (Editorial Manager) uploading it at our Editorial Manager using password and username used to complete the first submission. Please re-named your manuscript as “Revised manuscript n…”.
- Please include at the beginning of the same file a letter to reviewers describing the changes made point-by-point according to the reviewer’s comments.
- Please be sure to upload all parts of the submission including main manuscript and figures.
- Please ensure that you return your manuscript with the changes clearly marked (you can use the Track Changes function in Word or simply highlight where changes have been made).
- Please during submission of the revised manuscript don’t delete the first and original version of your manuscript.
If you need assistance please contact the Editorial office. Please in any correspondence provide the corresponding author’s name, title of the manuscript, manuscript number (very important) and a clear description of the problem.
After acceptance. Galley proofs will be sent via mail to the corresponding author for final approval. The authors are required to carefully check the proofs and return them within 4 days of receipt. If the proofs are not received in time, the Authors will have to rely on the Editor's corrections only. The Authors are responsible for mistakes that have been overlooked. Substantial changes in content, corrected values, title and authorship are not allowed without the approval of the editor. The date of receipt and the date of acceptance by the Scientific Committee will appear on each publication. The article may be published online first after receipt of the corrected proof. The corresponding author will be charged Euro 50.00 as printing contribution for the article. A pdf of the final approved article will be sent to the corresponding author. A pdf of all articles published are also available online at www.actaitalica.it/. Paper reprints will be provided only if requested by the authors (a reprint order form will be sent with proofs), and will be charged at extra cost. Cheques and money orders should be made out and sent to: Pacini Editore SrL via Gherardesca 1 - 56121 Ospedaletto (Pisa), Italy.
Editorial Office: Acta Otorhinolaryngologica Italica, Università Cattolica del Sacro Cuore, Policlinico "A.Gemelli", L.go F.vito 1, 00168 Rome, Italy. Tel 0039 0630154439. Fax 0039 063051194. email email@example.com. For info firstname.lastname@example.org, email@example.com.
Subscriptions. Acta Otorhinolaryngologica Italica is published bimonthly and is sent, free of charge, to all members of the Society up to date with annual dues. The annual subscriptions for non members are: Italy: € 90; Elsewhere: € 100; Current issue: € 25. Back issues: € 35 (if available).
Advertising and new subscriptions Acta Otorhinolaryngologica Italica Pacini Editore S.r.L.. via Gherardesca 1 - 56121 Ospedaletto (Pisa), Italy. Tel. +39 050 313 011 - Fax +39 050 313 0300 E-mail: firstname.lastname@example.org. Website: www.pacinimedicina.it
For back issues contact. Società Italiana di Otorinolaringologia e di Chirurgia Cervico-Facciale Via L. Pigorini, 6 - 00162 Rome, Italy. Tel. +39 06 44291164 - Fax +39 06 44235157. e-mail: sioechcf@ sioechcf.it.
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